Assistant Director - Space Management

Assistant Director - Space Management

Job no: 535358

Work type: Officer of Administration

Location: Eugene, OR

Categories: Business Administration/Management, Operations/Infrastructure, Planning/Project Management

Department: Campus Planning & Facilities Management
Appointment Type and Duration: Regular, Ongoing
Salary: $82,000-$92,000 per year
Compensation Band: OS-OA08-Fiscal Year 2024-2025
FTE: 1.0

Application Review Begins

June 10, 2025; position open until filled

Special Instructions to Applicants

To be considered for this position, applicants must submit a complete application.

A complete application includes:

A complete online application

A cover letter that outlines how your knowledge, skills, and experience align with the minimum and preferred qualifications. Additionally, highlight your past professional experiences and attributes to demonstrate your qualifications for the position.

A current resume of your educational and professional work experience.

We are interested in finding the best candidate for the position. We encourage you to use your application to let us know what is meaningful to you about the role and what transferable skills or other qualities you would bring.

Department Summary

Campus Planning and Facilities Management (CPFM) is a dynamic unit within the Finance and Administration portfolio, comprising seven departments and approximately 300 dedicated employees:

Building Operations and Maintenance

Campus Planning

Custodial and Exterior Services

Design & Construction

Work Management and Administrative Support

Office of Sustainability

Utilities & Energy

CPFM is responsible for planning, building, maintaining, and operating the infrastructure that supports the University of Oregon. As stewards of the university's physical legacy, CPFM empowers the university community to reach its full potential by providing a campus that is safe, clean, beautiful, inspiring, and environmentally responsible.

CPFM is committed to collaboration, service excellence, diversity, problem-solving, and stewardship. We take pride in ensuring the campus functions seamlessly, fostering an environment where educational excellence can thrive.

Campus Planning guides the planning and design of campus to accommodate growth and change while preserving its heritage and enriching environments that support the university's mission. We are stewards of the legacy we have inherited and will leave to others, and we aspire to work collaboratively to create an exceptional and special campus experience through the physical campus environment. Campus Planning offers services in campus planning, community planning, historic preservation, real estate management, and space planning.

Position Summary

The Assistant Director - Space Management manages the Space Management team within Campus Planning and provides services in campus space planning and space records management. This position manages space requests and space planning projects, develops and implements long-range space planning guidelines, and provides supervision, staff support, and professional advice for space management activities at the university.

This position reports to the Director of Campus Planning and works with the Director to set priorities and perform tasks independently while also working as a member of a team. The Assistant Director works closely with the Campus Planning Space Management Team to perform its services and leads team staff in strategic planning on aspects of campus space management, including developing objectives and metrics for achieving university space management goals. This position provides expertise, advocacy, and leadership on issues related to space management; advises administrative leadership in the Space Advisory Group; conducts analytical studies related to campus-wide and unit-level space use; and participates in the management of capital projects to guide programming and surge planning.

Examples of typical work include: analyzing and interpreting physical space data to inform space allocation decisions; working closely with the Office of the Provost to resolve space requests, set Space Advisory Group (SAG) meeting agendas, and prepare materials for SAG meetings; establishing, implementing, and updating best practice guidelines for space utilization; serving as a key participant on the Facilities and Administrative (F&A) rate costing team; researching, analyzing, organizing, and directing analytical space studies including campus-wide space evaluation and projection and classroom utilization; developing space management tools and processes; and serving as a Campus Planning representative on capital project management teams.

The Assistant Director works collaboratively to develop creative solutions for complex space problems. The position interacts regularly with colleagues in the Office of the Provost, Campus Planning Real Estate Team, Location Innovation Lab (campus GIS), Design and Construction Office, and Facilities Services, among others. The position also serves on working committees, such as the Science Space Advisory Group (SciSAG) or the Committee on Academic Infrastructure (CAI - classroom committee).

This position supervises a planning associate/space analyst and a space data system program analyst.

Minimum Requirements

Bachelor's degree in Planning, Architecture, Interior Architecture, Public Administration, Industrial Engineering, or a related field: AND

3-year history of professional experience in space management analysis such as space utilization studies, organizational analysis, or other related efficiency and research studies; OR space planning, architectural programming, planning, and design issues with public processes.

Lead work or supervisory experience.

Professional Competencies

Demonstrates a high level of competence in space planning and/or space management analysis.

Demonstrates strong analytical skills and experience, including experience in generating reports, using spreadsheet applications, and reporting complex data and information in an organized and understandable manner.

Demonstrates an ability to communicate well, both orally and in writing, with varied groups and to work effectively with university administrators, faculty, staff, and students as well as with non-university stakeholders.

Able to work with sensitive, confidential information in a discreet and ethical manner and in accordance with university policies and local, state, and federal laws.

Possesses strong organizational, time allocation, and project management skills, and takes initiative.

Demonstrates an understanding of the objectives, components, and structure of a research university.

Manages people in a way that advances and supports the missions of the office and the university and promotes employee development and morale.

Leads by example and maintains the highest ethical standards within the department and within the university.

Demonstrates the ability to communicate and work effectively with individuals from diverse backgrounds and cultures.

Preferred Qualifications

5-year history of professional experience in space management analysis such as space utilization studies, organizational analysis, or other related efficiency and research studies; OR space planning, architectural programming, planning, and design issues with public processes.

Experience with the operations and dynamics of a research university.

Experience and/or education that provides an understanding of university planning policy issues and processes, in particular as related to space use and programming.

Experience in architectural programming.

Experience with group facilitation.

FLSA Exempt: Yes

All offers of employment are contingent upon successful completion of a background check.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit https://hr.uoregon.edu/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.



To apply, visit https://careers.uoregon.edu/en-us/job/535358/assistant-director-space-management







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